How to develop an Information Repository

Key Information Points

To provide one central, well-advertised venue ( or a specific number of venues) at which all information about an event, historical study, or proposal can be accessed.

The information repository becomes an invaluable resource wherein members of the community can gain information on a wide range of aspects of an issue, event or proposal.

Method:

1. Select materials suitable for repository.
2. Select a suitable location that is centralised, accessible by public transport, and set up in a way that will allow the material to be easily used.
3. Publicise and existence of the repository through a range of publicity techniques.
4. Reiterate the existence of the repository at public consultation sessions.
5. Staffing: staff require basic library skills, interpersonal skills and the knowledge and ability to answer basic project questions (can use existing staff if housing repository in a public library or staffed space).
6. Maintain a log of visitors.
7. Consistently add information to the repository.
8. Maintain for the duration of the project.
9. Use as distribution centre for project information.

Uses/strengths:

• Where a large quantity of project information is being generated, the repository is useful in limiting the need for multiple copies (similar to libraries).
• Information repositories can double as distribution centres for project information
• Can illustrate the levels on interest in a project, and who is using the material, if log of users is kept through a 'sign-in' system.

Special considerations/weaknesses:

• Generally not well used by the public, if not in an easily accessible, well-publicised location.
  
• Staff at the repository must know the location of the materials and be able to answer basic project questions.